You can also apply by submitting your resume and cover letter to firstname.lastname@example.org with the subject line “Executive & Administrative Assistant – Application.”
|Compensation:||$40,000 to $60,000 Annually|
|Benefits Offered:||Dental, Life, Medical, Vision|
|Reports To:||Director of Operations|
Provide advanced and diversified administrative support to CBB’s CEO, staff, and board leadership. Requires high level of diplomacy, confidentiality, and integrity due to regular engagement with senior level contacts, projects, and information. Offer clerical support to the office staff as needed, assisting across various organizational projects in a professional, friendly, and collaborative manner.
A highly productive, responsive, quality-focused content and issues management professional. Independent self-starter. Consistently deliver original and curated copy, videos, graphics and programs in a deadline-driven environment. A strategic visionary with great understanding of writing and positioning audience-relevant content, with a particular focus on the beef producer sector. Experience and understanding of the Beef Checkoff program is a plus. Exceptional interpersonal skills are a must.
Education, Licensure, Certifications
• Associate degree preferred or 10+ years relative work experience.
• 2+ years senior-level executive assistance.
• Experience with a non-profit or governmental organization (a plus).
- Skilled in MS Office (PowerPoint, Word, Excel, Outlook, Microsoft Teams); Adobe Creative Suite; Electronic Survey Platforms; Electronic Email Platforms, Zoom or other virtual meeting platforms.
- Manage website and online platform updates.
- Proficient in administrative support, project management, and budgeting.
- Customer focus and service/quality professional.
- Self-directed and self-motivated producer with a deep sense of urgency.
- Strong analytical, critical thinking, and problem-solving skills.
- Well-developed business acumen with solid strategic skills.
- Read, analyze, and interpret general business information, technical procedures, government regulations and reports.
- Respond to inquiries or complaints from staff, Board Members, regulatory agencies, or other stakeholders.
- Write reports, business correspondence, presentations, and internal/external communications on behalf of the CEO.
- Able to define problems, collect data, establish facts, draw valid conclusions, and handle multiple projects simultaneously.
- Prioritize, organize, and delegate assignments.
- General office environment.
- Prolonged sitting.
- Capacity to lift or move up to 40 pounds.
- Daily computer/typing usage; hand and finger adroitness needed.
- Normal vision range; continuous communications in person or by phone.
- Requires frequent rapid mental/hand/eye coordination and manual dexterity.
- Some travel required.
• Provide administrative and project assistance to CBB’s CEO, Officers, staff, and Committee leadership.
• Complete projects and special assignments by establishing objectives, determining priorities, managing time effectively and gaining cooperation of others.
• Function as a liaison between external constituents and CBB team when the CEO is unavailable including answering questions and handling meeting requests.
• Arrange corporate travel by developing itineraries and agendas; book other transportation such as lodging, accommodations, rental cars, etc. Prepare CEO’s expense reports.
• Analyze, interpret, draft, edit and proof professional-level documents and correspondence.
• Review documents for compliance with applicable laws and regulations.
• Respond to inquiries and questions regarding CBB projects and programs.
• Manage the day-to-day office operations.
• Function as an office generalist performing various administrative and logistical duties to support the entire office staff, as needed.
• Support “front desk” as needed by receiving and distributing incoming calls and greeting visitors in a professional and courteous manner.
• Prepare business documents from draft to final copy, including proposals, presentations, reports, and briefs for CBB leadership and staff.
• Verify checks are signed after confirming they have passed the validation, documentation, and approval process.
• Attend events and meetings, transcribe information and meeting minutes, and disseminate to CBB Officers, Board, Budget and Audit Committee, Executive Committee, Beef Promotion Operating Committee, and other key partners.
• Schedule and coordinate CBB focused meetings and calendar across the organization in coordination with Director of Operations.
• Draft and distribute email correspondence to Board Members, key committees, QSBCs, contractors, staff, industry partners and USDA in coordination with Director of Operations.
• Monitor and maintain Beef Board’s official corporate records, permanent minutes, and key documents.
• Verify CBB appointment terms of service with USDA.
• Manage IT vendor relationship and support staff with all IT needs.
• Help maintain a clean office environment.
• Open to new ideas and techniques to improve business systems and procedures.
• Apply strong critical thinking and reasoning skills to discuss, assess, and resolve issues.
• Demonstrate support and advocacy for the organization in all circumstances.
• Perform other duties as assigned.
Event Planning Support
- Provide support to Director of Operations in coordination and execution of 4-5 national meetings and 2 industry conferences for 100+ CBB attendees annually (in person, virtual, or hybrid).
- Coordinate routine and complex domestic business travel arrangements involving registration and hotel for CEO, CBB Officers, and Board Members.
- Provide exemplary customer service with detailed travel itineraries to CBB members.
- Create agendas for the Board, CBB officers, Executive Committee and Beef Promotion Operating Committee meetings.
- Gather, copy, and distribute event presentation materials to CBB members.
- Attend events, transcribe meetings, and distribute minutes with Board, CBB Officers, Executive Committee, and other key partners.
- Work effectively and accurately under pressure while multi-tasking.
- Other duties as assigned.
ARMS System Management
• Review and approve all public content acknowledgement requests pertaining to Checkoff-funded program in coordination with ARMS Administrator and review team.
Productive, Reliable, Detailed, Trouble Shooter, Innovative
- Proactive, efficient, and effective at multi-tasking in a fast-paced environment.
- Dependable, trustworthy person. Persistently attains tasks through solid work ethic.
- Quality oriented. Meticulous and maintains high accuracy standards.
- Able to identify and correct problems quickly and effectively.
- Provides new, original, and fresh ideas. Excellent understanding of stakeholder needs, audience, and project demands. Generates copy with effective and positive outcomes.
About Cattlemen’s Beef Board
The Cattlemen’s Beef Promotion and Research Board (referred to as the “Cattlemen’s Beef Board” or “CBB”), is a beef producer and importer-funded national checkoff organization that was established as part of the 1985 Farm Bill. CBB currently consists of 99 board members, representing domestic beef, dairy, and veal producers and importers of beef and beef products, as well as an office staff of nine employees, who conduct the day-to-day operations of the Board.
CBB’s primary function is to oversee and manage the national Beef Checkoff Program, which encourages sales of beef and stimulates consumers to buy more beef through promotional and research initiatives, such as consumer advertising, marketing partnerships, public relations, education, research, and new-product development. As part of the administration of the beef checkoff program, CBB oversees the collection of a mandatory assessment fee on the sale of live domestic and imported cattle and imported beef and beef products through a coordinated effort with qualified state beef councils.
The CBB does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age or disability. CBB fully complies with all applicable U.S. Federal, State and local equal employment opportunity laws, ordinances, and regulations, including, but not limited to, Title VII of the Civil Rights Act of 1964; the Americans with Disabilities Act of 1990; the Age Discrimination in Employment Act 1967; and the Equal Pay Act of 1963.